Important:- The Ministry of Corporate Affairs vide Circular No. 17/2011 dated 21.04.2011 and Circular No. 18/2011 dated 29.04.2011 has taken a 'Green Initiative in the Corporate Governance" by allowing paperless compliances by the companies. The Companies can now send various notices and documents, including Annual Report, to its shareholders via electronic mode to the registered e-mail addresses of shareholders. To support this green initiative of the Government in full measure, shareholders are requested to register/update their latest e-mail addresses with the Company via e-mail at , Kovalam@owmnahar.com.

1. Registration of PAN and Bank Account Details:
The Securities and Exchange Board of India (SEBI) vide it’s Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018 has made it mandatory for shareholders to register their Permanent Account Number (PAN) and Bank Account details with the Company for payment of dividend. Accordingly, Shareholders are requested to send to our Registrar and Transfer Agent M/s. Alankit Assignments Ltd., Alankit House, 1E/13, Jhandewalan Extension, New Delhi-110055 / Company at its Registered Office, self attested copy of their PAN Card and original cancelled cheque leaf /attested bank passbook showing name of account holder in order to register your PAN No. and Bank Account particulars with the Company. In this regard, the Company has already sent letters to all the shareholders holding shares in physical form.

2. No physical transfer of shares:
The SEBI vide it’s Circular dated June 08, 2018 amended the Regulation 40 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and mandated that transfer of securities would be carried out in dematerialized form only w.e.f December 5, 2018. Please note that post 5th December, 2018, equity shares of the Company cannot be further transferred except in case of transmission or transposition. Hence, shareholders whose shares are still in physical form are requested to go in for dematerialization of their physical holding at the earliest.

3. Procedure for issuance of duplicate share certificate :
The procedure for issue of duplicate share-certificates in lieu of lost/misplaced share-certificates is as stated below:
1. Indemnity bond duly executed on stamp paper worth Rs. 100/- (Indemnity Bond Format).
2. Demand Draft of Rs. 700/- each in favour of KOVALAM INVESTMENT & TRADING COMPANY LIMITED. payable at Ludhiana, for the purpose of publication of Notice in Newspaper.
3. A copy of the DDR/FIR lodged with the Police Station regarding loss of subject shares with full details i.e. Folio No., Distinctive No., Share certificate No. and No. of Shares.
4. Self-attested copy of PAN Card issued by the Income Tax Authorities to you. Indemnity Format

4. Green Initiative : The Ministry of Corporate Affairs vide Circular No. 17/2011 dated 21.04.2011 and Circular No. 18/2011 dated 29.04.2011 has taken a “Green Initiative in the Corporate Governance” by allowing paperless compliances by the companies. The Companies can now send various notices and documents, including Annual Report, to its shareholders via electronic mode to the registered e- mail addresses of shareholders. To support this green initiative of the Government in full measure, shareholders are requested to register/update their latest e-mail addresses with their Depository Participant (D.P.) with whom they are having Demat A/c. or send the same to the Company via e-mail at:- Kovalam@owmahar.com

5. Annual General Meeting Monday, 27th June 2022 at 4.00 Pm through Video Conferencing/Other Audio Visual Means.

Voting results of 40th Annual General Meeting dated 27th June, 2022.

6. Book Closure:Tuesday, June 21, 2022 to Monday, June 27, 2022 (both days inclusive)

7. E-Voting period: The company has executed Tri-party Agreement with Central Depository Services (India) Limited, M/s. Alankit Assignments Limited and the company for the purpose E-Voting. All the shareholders holding shares on the cut off date i.e. Monday, June 20, 2022 are eligible to exercise their right of E-Voting. The E-voting shall commence on Friday, June 24, 2022 at 09:00 A.M. (IST) and will end on Sunday, June 26, 2022 at 05:00 P.M. (IST). Mr. P.S. DUA, a practicing Company Secretary has been appointed as Scrutinizer for the purpose of E-voting.

8. Change of address: Member may kindly note that the R&T Agent and /or the Company will not entertain request for noting of change of address/bank details/ECS in case Mandate in case of account with demat holding for this purpose, the shareholders should approach their Depository Participant.

9. Scrutinizer Report - Click Here

10. Financial Calendar: The Financial Year of the Company is 1st April to 31st March

11. Listing on Stock exchanges: The equity shares of the Company are listed at Bombay Stock Exchange Limited (BSE).

12. Stock Code
For trading at BSE : 505585
For dematerialization : INE735U01011

13. Registrar and Transfer Agent:
M/s. Alankit Assignments Limited
Alankit House, 2E/21,
Jhandewalan Extension,
New Delhi – 110055
Phone: 011-23541234
E-mail: rta@alankit.com

14. Shareholder Contact:
In case of any query, contact below:
Ms. JYOTI SUD
Company Secretary & Compliance Officer
Kovalam Investment & Trading Company Limited
Premises of Oswal Woollen Mills Ltd
G.T. Road, Sherpur,
Ludhiana – 141003, Punjab
Phone: 0161-5066605
E-mail: Kovalam@owmnahar.com

15. E-mail for investor Grievance :Kovalam@owmnahar.com

16. Policy for determining material subsidiaries :
Not applicable as the Company is not having any subsidiary Company as on 31.03.2022